The last 2 months have been crazy for me. Between work, school, and my wife and I having our second baby, I have been very busy.  Because of my busy schedule, it has caused me to work more “mobile” than ever before. Almost every email I have read or responded to was from my phone, please excuse the brevity and any typos if you received an email from me recently.

This week DealerSocket had its annual User Summit in Dana Point, California  The summit was a great opportunity for users of DealerSocket to come together and share best practices and also learn how to better use DealerSocket.  My presentation at the summit was about how dealerships can better use mobile.  I thought I would pass along some of the things I discussed.

When I began my session I asked the attendees to raise their phones, I was very pleased to see that almost everyone had a smart phone; thank goodness I didn’t see any “Jitter Bug” phones.  In my research, I was amazed that there are 5.3 billion mobile subscribers in the world.  That’s 77% of the world population.  We are even seeing a big shift with the use of mobile phones; in fact 1 in 4 households have a mobile phone, but no landline.

Mobile, it’s the device we all have, it’s always on, it’s always within an arm’s reach, and allows us to have instant access to everything on Google. It’s no surprise why mobile phones are popular; they seem to do everything as the tagline says, “there’s an app for that”.  The real benefit of mobile is the fact that it is the world’s first personal mass medium device.  Never before has one person had the power to broadcast something that has the potential of reaching the whole world. 

It is important that we understand how dealerships can use mobile.

Mobile Marketing:

1. Texting:  Although I am against bulk text messaging,  having your salespeople communicate to their customers via text has its advantages.  Text messages have a 98% open rate and for the customer who aren’t returning your calls this can be a good alternative.

2. Email:  We understand how important email marketing is but, do we understand that 70 million mobile users access email through their phone? That 35% of mobile users check their email first thing in the morning before they do anything else?  This makes you rethink when the best time to send out an email is. Other questions I ask myself are, are your emails mobile friendly?  Do they look good on a phone?  Does it encourage people to access mobile content?

3. Social Media:  35% of mobile users use Social Media on their phone.  Are you using Social Media for Marketing, Public Relations, Branding, Product Knowledge?  Is your Social Media content valuable for your customers or are you always selling?  Are you monitoring what others are saying about you?  I love to use HootSuite to monitor Twitter and Facebook.

Mobile Website:

Do you have a mobile website?  It should be a condensed version of your website. With 24/7 access to key information like contact info, directions, special, and inventory.  It should be a medium that converts visits to leads.

Mobile App:

Having something that your customers can save to their devices is critical, even if it is simply a shortcut to your mobile website.  Are you giving your customers an incentive to access your mobile content?

One example, DealerSocket recently came out with the “Customer Mobile Portal” that allows the dealership’s customers to have access to key information that is similar to what they would see on a mobile website, but with the ability to be integrated with your CRM (DealerSocket) to see their service history, set service appointments (Pushing in to the DMS), and appraise their vehicle.  The customers have access to your specials and inventory including images of the vehicles.  It links with your social media.  There is even a way to push announcements and marketing to the device.  The best part is that it works on all devices (iPhones, iPad, Androids, and BlackBerrys) and not does not need to be downloaded.

Here is a screenshot:

Mobile Dealer:

Is your dealership using mobile to assist in processes?  Are leads being sent to phones so salespeople know instantly when a lead has been received?  If they respond to the lead on their phone does it stop the clock?  Make sure if there are interactions with the customer on the phone that info gets back into the CRM.  Do your salespeople have access to your inventory from their phone?

These are all things that can help your dealership.  What are your thoughts?

Hunter Swift is the Business Analyst at DealerSocket and specializes in Automotive/Dealership processes that help dealerships become more effective by maximizing their opportunity to improve all aspects of the sales cycle, including: driving traffic, marketing, proper sales, and demonstration techniques. He also specializes in helping dealerships increase their customer satisfaction, reduce their web-lead response times and to improve accountability. Follow Me: @HunterSwift

The last 2 months have been crazy for me. Between work, school, and my wife and I having our second baby, I have been very busy.  Because of my busy schedule, it has caused me to work more “mobile” than ever before. Almost every email I have read or responded to was from my phone, please excuse the brevity and any typos if you received an email from me recently.

This week DealerSocket had its annual User Summit in Dana Point, California  The summit was a great opportunity for users of DealerSocket to come together and share best practices and also learn how to better use DealerSocket.  My presentation at the summit was about how dealerships can better use mobile.  I thought I would pass along some of the things I discussed.

When I began my session I asked the attendees to raise their phones, I was very pleased to see that almost everyone had a smart phone; thank goodness I didn’t see any “Jitter Bug” phones.  In my research, I was amazed that there are 5.3 billion mobile subscribers in the world.  That’s 77% of the world population.  We are even seeing a big shift with the use of mobile phones; in fact 1 in 4 households have a mobile phone, but no landline.

Mobile, it’s the device we all have, it’s always on, it’s always within an arm’s reach, and allows us to have instant access to everything on Google. It’s no surprise why mobile phones are popular; they seem to do everything as the tagline says, “there’s an app for that”.  The real benefit of mobile is the fact that it is the world’s first personal mass medium device.  Never before has one person had the power to broadcast something that has the potential of reaching the whole world. 

It is important that we understand how dealerships can use mobile.

Mobile Marketing:

1. Texting:  Although I am against bulk text messaging,  having your salespeople communicate to their customers via text has its advantages.  Text messages have a 98% open rate and for the customer who aren’t returning your calls this can be a good alternative.

2. Email:  We understand how important email marketing is but, do we understand that 70 million mobile users access email through their phone? That 35% of mobile users check their email first thing in the morning before they do anything else?  This makes you rethink when the best time to send out an email is. Other questions I ask myself are, are your emails mobile friendly?  Do they look good on a phone?  Does it encourage people to access mobile content?

3. Social Media:  35% of mobile users use Social Media on their phone.  Are you using Social Media for Marketing, Public Relations, Branding, Product Knowledge?  Is your Social Media content valuable for your customers or are you always selling?  Are you monitoring what others are saying about you?  I love to use HootSuite to monitor Twitter and Facebook.

Mobile Website:

Do you have a mobile website?  It should be a condensed version of your website. With 24/7 access to key information like contact info, directions, special, and inventory.  It should be a medium that converts visits to leads.

Mobile App:

Having something that your customers can save to their devices is critical, even if it is simply a shortcut to your mobile website.  Are you giving your customers an incentive to access your mobile content?

One example, DealerSocket recently came out with the “Customer Mobile Portal” that allows the dealership’s customers to have access to key information that is similar to what they would see on a mobile website, but with the ability to be integrated with your CRM (DealerSocket) to see their service history, set service appointments (Pushing in to the DMS), and appraise their vehicle.  The customers have access to your specials and inventory including images of the vehicles.  It links with your social media.  There is even a way to push announcements and marketing to the device.  The best part is that it works on all devices (iPhones, iPad, Androids, and BlackBerrys) and not does not need to be downloaded.

Here is a screenshot:

Mobile Dealer:

Is your dealership using mobile to assist in processes?  Are leads being sent to phones so salespeople know instantly when a lead has been received?  If they respond to the lead on their phone does it stop the clock?  Make sure if there are interactions with the customer on the phone that info gets back into the CRM.  Do your salespeople have access to your inventory from their phone?

These are all things that can help your dealership.  What are your thoughts?

Hunter Swift is the Business Analyst at DealerSocket and specializes in Automotive/Dealership processes that help dealerships become more effective by maximizing their opportunity to improve all aspects of the sales cycle, including: driving traffic, marketing, proper sales, and demonstration techniques. He also specializes in helping dealerships increase their customer satisfaction, reduce their web-lead response times and to improve accountability. Follow Me: @HunterSwift

I am always surprised the answer I get when I ask a dealership about how many more cars they think they could sell a month if they improved their follow-up process.  This missed opportunity can often be fixed by implement a CRM technology, which is great for processes and campaigns. However, it is ultimately up to the salespeople to do what they are supposed to do. I have found that what you may think is being done in the dealership, often isn’t.

When I sold cars, I remember multiple times when the sales manager would tell a salesperson to make his daily follow-up calls and the salesperson would simply respond that he had already completed his calls.  It became a constant battle.  Apart from not making the calls, salespeople are notorious at finding ways to cut corners and cheat the system.  This not only hurts the salesperson but, the dealership and even the customers.

The first suggestion I have is to utilize reports in your CRM that track the number of new opportunities that your salespeople are entering into the CRM.  Nothing is worse than seeing someone take multiple ups and not having any of the customers entered into the CRM.  This can throw off your marketing and ROI reports.

The 2nd key metric is phone calls.  It is important that your CRM is integrated with your phone system in order to track outbound phone calls.  Having your salespeople mark all of their calls completed is one thing, but its better if there is proof that they actually made the call and how long they were on the call.  You can actually step this up and record their outbound calls.  This is great for managing quality and training.  Looking at the data that I have compiled, the top salespeople are constantly those that make the most calls.

Email and weblead tracking is also important.  You need to know how many emails they are receiving and sending out, as well as how long it is taking them to respond to their webleads.  (On a side note, a dealership recently told me they were going to be pulling the plug on their AutoTrader leads because they weren’t selling as many as they wanted.  I looked at some reports and noticed that all of the AutoTrader leads were being sent to one person and that person took an average of over 2 hours to respond to a lead.  It wasn’t the lead provider’s fault, it was the salesperson.)

Pipeline Management is also important.  Salespeople love people that come in and buy, but what about those that don’t buy or those that they talk to but are hard to get in touch with afterward?  Are they reaching out to them?  Make sure you are looking at reports that reflect this data.

Salespeople also love to move people to Lost. This is a way to get the follow-up to stop.  Do you have a review process in place for a manager to look at each lost deal and try to “save a deal”?

Another suggestion I have to improve accountability is to use a checkout system.  Some CRM tools have a daily activity report or check out report that shows everything the salesperson has done for the day (Ups, Appointments, Calls, Talk Time, E-mails).  One dealership that I was working with that had a problem with accountability, instituted a process that before a salesperson left for the day they would print out a report and give it to their manager to check out.  The report told the manager everything they had done as well as all of their calls (Daily To Dos) that they didn’t do.

Quickly, Managers were able to see what had been done and what had not been done. Often, the manager would send the salesperson back to make more calls before they left.  Salespeople began to feel ashamed when they handed a manager their sheet that said they didn’t do anything which motivated them to make more calls.  The dealership drastically improved their follow up process and began to see an immediate increase in their sales.

These are my suggestions. 

What do you do to make sure that your salespeople are doing what you want them to do?

I am always surprised the answer I get when I ask a dealership about how many more cars they think they could sell a month if they improved their follow-up process.  This missed opportunity can often be fixed by implement a CRM technology, which is great for processes and campaigns. However, it is ultimately up to the salespeople to do what they are supposed to do. I have found that what you may think is being done in the dealership, often isn’t.

When I sold cars, I remember multiple times when the sales manager would tell a salesperson to make his daily follow-up calls and the salesperson would simply respond that he had already completed his calls.  It became a constant battle.  Apart from not making the calls, salespeople are notorious at finding ways to cut corners and cheat the system.  This not only hurts the salesperson but, the dealership and even the customers.

The first suggestion I have is to utilize reports in your CRM that track the number of new opportunities that your salespeople are entering into the CRM.  Nothing is worse than seeing someone take multiple ups and not having any of the customers entered into the CRM.  This can throw off your marketing and ROI reports.

The 2nd key metric is phone calls.  It is important that your CRM is integrated with your phone system in order to track outbound phone calls.  Having your salespeople mark all of their calls completed is one thing, but its better if there is proof that they actually made the call and how long they were on the call.  You can actually step this up and record their outbound calls.  This is great for managing quality and training.  Looking at the data that I have compiled, the top salespeople are constantly those that make the most calls.

Email and weblead tracking is also important.  You need to know how many emails they are receiving and sending out, as well as how long it is taking them to respond to their webleads.  (On a side note, a dealership recently told me they were going to be pulling the plug on their AutoTrader leads because they weren’t selling as many as they wanted.  I looked at some reports and noticed that all of the AutoTrader leads were being sent to one person and that person took an average of over 2 hours to respond to a lead.  It wasn’t the lead provider’s fault, it was the salesperson.)

Pipeline Management is also important.  Salespeople love people that come in and buy, but what about those that don’t buy or those that they talk to but are hard to get in touch with afterward?  Are they reaching out to them?  Make sure you are looking at reports that reflect this data.

Salespeople also love to move people to Lost. This is a way to get the follow-up to stop.  Do you have a review process in place for a manager to look at each lost deal and try to “save a deal”?

Another suggestion I have to improve accountability is to use a checkout system.  Some CRM tools have a daily activity report or check out report that shows everything the salesperson has done for the day (Ups, Appointments, Calls, Talk Time, E-mails).  One dealership that I was working with that had a problem with accountability, instituted a process that before a salesperson left for the day they would print out a report and give it to their manager to check out.  The report told the manager everything they had done as well as all of their calls (Daily To Dos) that they didn’t do.

Quickly, Managers were able to see what had been done and what had not been done. Often, the manager would send the salesperson back to make more calls before they left.  Salespeople began to feel ashamed when they handed a manager their sheet that said they didn’t do anything which motivated them to make more calls.  The dealership drastically improved their follow up process and began to see an immediate increase in their sales.

These are my suggestions. 

What do you do to make sure that your salespeople are doing what you want them to do?

One of the biggest areas of improvement I often see at the dealership is fixing the disconnect, lack of communication and cohesiveness between the sales and service departments. How well is your dealership doing in integrating the two departments at your dealership?
 

• Are you marketing to sold customers who have not been in for service?
   
• If someone comes to your service drive with high mileage or is out of warranty, do you have a process of notifying someone in the sales department?
   
• When one of their sold customers comes in for service, do you notify the salesperson to greet them in the service drive (and ask for referral)?
   
• If a salesperson sells a vehicle, are they setting the customer’s first service appointment?
   
• Do you send out sold anniversary letters and/or emails reminding the customer of their registration renewal, recommended services, their current trade-in value, and current sales specials?
   
• Are you sending to your recently sold customers marketing regarding parts and accessories to customize their new vehicle?
   
• Does your sales department market to your service customers who have never purchase a vehicle from your dealership?

If you answered “no” to any of these questions, you are missing an opportunity to drive more traffic to your sales and service departments.

What are your thoughts?

One of the biggest areas of improvement I often see at the dealership is fixing the disconnect, lack of communication and cohesiveness between the sales and service departments. How well is your dealership doing in integrating the two departments at your dealership?
 

• Are you marketing to sold customers who have not been in for service?
   
• If someone comes to your service drive with high mileage or is out of warranty, do you have a process of notifying someone in the sales department?
   
• When one of their sold customers comes in for service, do you notify the salesperson to greet them in the service drive (and ask for referral)?
   
• If a salesperson sells a vehicle, are they setting the customer’s first service appointment?
   
• Do you send out sold anniversary letters and/or emails reminding the customer of their registration renewal, recommended services, their current trade-in value, and current sales specials?
   
• Are you sending to your recently sold customers marketing regarding parts and accessories to customize their new vehicle?
   
• Does your sales department market to your service customers who have never purchase a vehicle from your dealership?

If you answered “no” to any of these questions, you are missing an opportunity to drive more traffic to your sales and service departments.

What are your thoughts?

I have been involved in the auto industry for many years and have encountered this situation multiple times: a person comes in looking for a used vehicle that the dealership just doesn’t have. Most dealers I know either try to change the customer’s mind to a vehicle they do have in stock or simply state that they don’t have the vehicle and let the customer walk away.

Some CRM technologies have a “Check New Inventory” feature which allows the salesperson to save the vehicle of interest, and the CRM will automatically notify the sales person when a similar or matching vehicle is received into inventory. Another feature allows you to pull a list of those looking for a certain vehicle which you can use as a “wish list” for purchasing vehicles at auction. Although these are great features, I have found there is a better way.

Your CRM should have a way to search your historic sold data through some sort of listbuilder. If a customer comes in looking for a specific vehicle which you don’t have, simply go to your CRM and create a search for everyone you have sold the exact vehicle for which your customer is looking. Search for a vehicle that your dealership has sold in the past 36 to 60 months. With this search you should have a large list of owners to call who have had their vehicle for some time and might be looking for a change.

Simply call on the list and state to them that you have a customer looking for the exact vehicle they currently own and you'd like to know if they are willing to sell it. Some dealers I know even look at the service history and state to the customer that the reason they are calling is because they know they take good care of their vehicle.

Remember, your goal is not just to sell the one vehicle but also to sell a replacement vehicle to the person who is getting rid of theirs. You might even luck out and get a trade out of the prospect.

You can also take advantage of a listbuilder every time you receive a trade. The moment you even look at a trade you should be building a list of all active prospects who are interested in this vehicle to gauge interest. This can help forecast if this vehicle is just going to sit on your lot. A good practice is to begin calling on these prospects before you even take in the trade. This can allow you to give more on the trade if you already know you have a potential buyer. And, again, you are hoping that they have a trade as well.

The dealerships I know who use this method are very successful, often turning a one car deal into two or three.

What are your thoughts and opinions?

Hunter Swift is the Business Analyst at DealerSocket and specializes in Automotive/Dealership processes that help dealerships become more effective by maximizing their opportunity to improve all aspects of the sales cycle, including: driving traffic, marketing, proper sales, and demonstration techniques. He also specializes in helping dealerships increase their customer satisfaction, reduce their web-lead response times and to improve accountability.

I have been involved in the auto industry for many years and have encountered this situation multiple times: a person comes in looking for a used vehicle that the dealership just doesn’t have. Most dealers I know either try to change the customer’s mind to a vehicle they do have in stock or simply state that they don’t have the vehicle and let the customer walk away.

Some CRM technologies have a “Check New Inventory” feature which allows the salesperson to save the vehicle of interest, and the CRM will automatically notify the sales person when a similar or matching vehicle is received into inventory. Another feature allows you to pull a list of those looking for a certain vehicle which you can use as a “wish list” for purchasing vehicles at auction. Although these are great features, I have found there is a better way.

Your CRM should have a way to search your historic sold data through some sort of listbuilder. If a customer comes in looking for a specific vehicle which you don’t have, simply go to your CRM and create a search for everyone you have sold the exact vehicle for which your customer is looking. Search for a vehicle that your dealership has sold in the past 36 to 60 months. With this search you should have a large list of owners to call who have had their vehicle for some time and might be looking for a change.

Simply call on the list and state to them that you have a customer looking for the exact vehicle they currently own and you'd like to know if they are willing to sell it. Some dealers I know even look at the service history and state to the customer that the reason they are calling is because they know they take good care of their vehicle.

Remember, your goal is not just to sell the one vehicle but also to sell a replacement vehicle to the person who is getting rid of theirs. You might even luck out and get a trade out of the prospect.

You can also take advantage of a listbuilder every time you receive a trade. The moment you even look at a trade you should be building a list of all active prospects who are interested in this vehicle to gauge interest. This can help forecast if this vehicle is just going to sit on your lot. A good practice is to begin calling on these prospects before you even take in the trade. This can allow you to give more on the trade if you already know you have a potential buyer. And, again, you are hoping that they have a trade as well.

The dealerships I know who use this method are very successful, often turning a one car deal into two or three.

What are your thoughts and opinions?

Hunter Swift is the Business Analyst at DealerSocket and specializes in Automotive/Dealership processes that help dealerships become more effective by maximizing their opportunity to improve all aspects of the sales cycle, including: driving traffic, marketing, proper sales, and demonstration techniques. He also specializes in helping dealerships increase their customer satisfaction, reduce their web-lead response times and to improve accountability.