Notifications & Messages

Jared Hamilton
From: Jared Hamilton
Hey - It’s time to join the thousands of other dealer professionals on DrivingSales. Create an account so you can get full access to the articles, discussions and people that are shaping the future of the automotive industry.
×
Industry Press Releases

Industry Press Releases Industry Press Releases

Exclusive Blog Posts

Challenges of Car Dealerships

Challenges of Car Dealerships

The Car manufacturing industries, just like any other, has got business challenges of its own, which need to be taken care off on a regular basis. Maintain…

What People Are Looking For In An Auto Repair Shop

What People Are Looking For In An Auto Repair Shop

Those who have been involved in some sort of accident have the next step of finding an auto repair shop. These shops are not all created equal as some are …

One Price Selling – What Are You Waiting For?

One Price Selling – What Are You Waiting For?

Most Dealers are closer to a One Price Selling sales process than they may realize. If you’re an excellent pre-owned dealer you’re basically no…

What Is Your Chemistry With Women Buyers?

What Is Your Chemistry With Women Buyers?

Wow, its December. Last month of the year. Now is the perfect time to begin to reflect on the customer processes, engagement and strategies you have in pla…

Want to Advance in Business? Here are a Few Ways to Stay on Top of Your Game

Want to Advance in Business? Here are a Few Ways to Stay on Top of Your Game

If it’s time for you to take the next steps in your career, there are some tried-and-true methods that can ensure your success. All business professi…

Craig Toyota Improves Service Department Productivity and

Craig Toyota Improves Service Department Productivity

and Customer Relations Using Auto/Mate’s DMS

Electronic Appointment and Repair Order Solution Streamlines Processes

 

 

Clifton Park, New York (November 1, 2010)  When Craig Toyota in Madison, Indiana converted to Auto/Mate’s AMPS (Automotive Management Productivity Suite) Dealer Management System (DMS), Service Manager Jason Tague decided to do away with paper appointment books and handwritten pre-writes. By implementing the AMPS’ Service module Electronic Appointment (EA) and RO features, his department immediately realized several benefits, including increased productivity and improved customer relations.

 “The greatest advantage is the ease and control of making and changing appointments, and frankly, the cleanliness of the system,” says Tague. “It’s so much better than a book with a bunch of erased information, filled with grease and coffee stains.”

Once a customer’s information is entered into the system, scheduling and changing an appointment, or creating an RO, can be achieved with just a few clicks. The paperless system allows any technician or advisor to pull up appointment information by entering in a name, VIN or phone number. Craig Toyota’s average service transaction has been reduced from several minutes to about 30 seconds.

 “The whole process is seamless, from customer input to the customer showing up, to the pre-write being printed off, to the customer verifying and signing the information,” said Tague.

 

Increased Productivity

The AMPS paperless system has greatly improved Tague’s ability to keep track of appointments and ROs, resulting in a productivity gain. Tague regularly reviews a week’s or month’s worth of appointments at a time, from which he can determine which days or technicians are busy or not, so he can set priorities. “I can also see how many ROs are open, closed, invoiced, paid and how many carryovers there are,” Tague says. If an RO hasn’t been closed, the system automatically transfers it into the next day’s book of business, instead of someone having to physically go through and write in the carryovers.

 

Improved Customer Relations

As a direct result of the service department’s increased productivity, Tague noticed an increased level of customer satisfaction. “This is most noticeable around 8:00 am, when there are ten drop-offs,” he says. When a customer arrives, an advisor can instantly pull up a pre-write and print it off for review. Customers appreciate the speed of the transaction and the personal touch with their specific information and requests.

Tague also credits the paperless system with reducing the amount of mistakes made by service employees. He refers to a time when a customer request, such as using Pennzoil for an oil change, was scribbled on a post-it note or in the margin of an RO. Then during the course of the day, that information was misplaced or lost. “With the electronic system, you just pull up the screen—it takes about five seconds—change the op code to specify the request made, then print it out so there’s no delay.”

While accommodating the needs of customers in a hurry, a paperless system also allows advisors to spend more time with customers who appreciate it. “The less time required doing paperwork, the more time can be spent face to face with the customer, and the more satisfied their response is,” says Tague.

 

The Service History, Merchandising & Invoicing System is a module in Auto/Mate’s comprehensive Dealer Management System, AMPS (Automotive Management Productivity Suite). The service module provides a complete merchandising, invoicing and service history system for the service department.

 

About Auto/Mate

For more information, please visit http://www.automate.com/about.html

 Unlock all of the community & features  Join Now