Notifications & Messages

Jared Hamilton
From: Jared Hamilton
Hey - It’s time to join the thousands of other dealer professionals on DrivingSales. Create an account so you can get full access to the articles, discussions and people that are shaping the future of the automotive industry.
Industry Press Releases

Industry Press Releases Industry Press Releases

Exclusive Blog Posts

5 Tips on Delegating Tasks to Underperforming Employees

5 Tips on Delegating Tasks to Underperforming Employees

No matter how carefully you hire or how well you manage your human resources, some employees simply don’t perform to the level you want them to. They…

Most Valuable Insight Finalist - Doug Van Sach

Most Valuable Insight Finalist - Doug Van Sach

Prioritize Your Prospects: Uncover Clues to Predict Who Will Buy Next Each year, the average customer test drives fewer vehicles. Given the fewer opport…

What to Expect as Driverless Cars Go Mainstream

What to Expect as Driverless Cars Go Mainstream

While the era of driverless vehicles is rapidly approaching, there is still a great deal of confusion and speculation regarding the full impact and the…

5 Ways to Upsell Without Sounding Like a Pushy Car Sales Rep

5 Ways to Upsell Without Sounding Like a Pushy Car Sales Rep

One of the keys to making a profit is the upsell. If you want to claim a heftier commission, upselling is a necessity. However, upselling is an art that sa…

Most Valuable Insight Finalist - Jim Roach

Most Valuable Insight Finalist - Jim Roach

Using Artificial Intelligence to Prioritize Customer Engagement If only one salesman came to work today, what is the first opportunity he should act upo…

Craig Toyota Improves Service Department Productivity and

Craig Toyota Improves Service Department Productivity

and Customer Relations Using Auto/Mate’s DMS

Electronic Appointment and Repair Order Solution Streamlines Processes



Clifton Park, New York (November 1, 2010)  When Craig Toyota in Madison, Indiana converted to Auto/Mate’s AMPS (Automotive Management Productivity Suite) Dealer Management System (DMS), Service Manager Jason Tague decided to do away with paper appointment books and handwritten pre-writes. By implementing the AMPS’ Service module Electronic Appointment (EA) and RO features, his department immediately realized several benefits, including increased productivity and improved customer relations.

 “The greatest advantage is the ease and control of making and changing appointments, and frankly, the cleanliness of the system,” says Tague. “It’s so much better than a book with a bunch of erased information, filled with grease and coffee stains.”

Once a customer’s information is entered into the system, scheduling and changing an appointment, or creating an RO, can be achieved with just a few clicks. The paperless system allows any technician or advisor to pull up appointment information by entering in a name, VIN or phone number. Craig Toyota’s average service transaction has been reduced from several minutes to about 30 seconds.

 “The whole process is seamless, from customer input to the customer showing up, to the pre-write being printed off, to the customer verifying and signing the information,” said Tague.


Increased Productivity

The AMPS paperless system has greatly improved Tague’s ability to keep track of appointments and ROs, resulting in a productivity gain. Tague regularly reviews a week’s or month’s worth of appointments at a time, from which he can determine which days or technicians are busy or not, so he can set priorities. “I can also see how many ROs are open, closed, invoiced, paid and how many carryovers there are,” Tague says. If an RO hasn’t been closed, the system automatically transfers it into the next day’s book of business, instead of someone having to physically go through and write in the carryovers.


Improved Customer Relations

As a direct result of the service department’s increased productivity, Tague noticed an increased level of customer satisfaction. “This is most noticeable around 8:00 am, when there are ten drop-offs,” he says. When a customer arrives, an advisor can instantly pull up a pre-write and print it off for review. Customers appreciate the speed of the transaction and the personal touch with their specific information and requests.

Tague also credits the paperless system with reducing the amount of mistakes made by service employees. He refers to a time when a customer request, such as using Pennzoil for an oil change, was scribbled on a post-it note or in the margin of an RO. Then during the course of the day, that information was misplaced or lost. “With the electronic system, you just pull up the screen—it takes about five seconds—change the op code to specify the request made, then print it out so there’s no delay.”

While accommodating the needs of customers in a hurry, a paperless system also allows advisors to spend more time with customers who appreciate it. “The less time required doing paperwork, the more time can be spent face to face with the customer, and the more satisfied their response is,” says Tague.


The Service History, Merchandising & Invoicing System is a module in Auto/Mate’s comprehensive Dealer Management System, AMPS (Automotive Management Productivity Suite). The service module provides a complete merchandising, invoicing and service history system for the service department.


About Auto/Mate

For more information, please visit

 Unlock all of the community & features  Join Now